📅 Booking

• Opens: 1:00 pm UK time on Monday, 31 March 2025

Before booking, ensure your trip is viable by checking:

• Travel restrictions and visa requirements
• Parental approvals
• School authorisation

At the time of booking, organisations must provide:

• Total number of students
• Total number of educators
• Lead educator chaperone contact details

‍💰 Deposit & Confirmation

• Upon booking, you will receive an invoice for a 25% deposit, based on the number of students booked. This deposit is non-refundable and non-transferable and secures your reservation. Bookings are fully confirmed once the deposit is received within 30 days. Only book spaces you are certain you can fill to prevent unnecessary reductions at registration.

📝 Registration

• ‍‍Opens: 1:00 pm UK time on Monday 31 March 2025
• Closes: 11.59pm UK time on Thursday 18 September 2025.

Once registration opens, schools that have confirmed their students should register as soon as possible. All registrations must be completed by 18 September 2025 to finalise event logistics.

At the time of registration, organisations must provide:

• Finalised participant details
• Travel information

‍🔄 Changes in Student Numbers

• Fewer students than booked: Deposits for non-attending students are forfeited. (e.g. If you book 15 students but only 10 attend, the deposit for 5 will not be refunded.)‍
• Additional students: A 25% deposit per added student will be invoiced.

‍⏳ Waitlist
‍If the event reaches capacity, it will be marked “Waitlist”. If you wish to be added:

1. Email the Event Manager with your requested number of students and teachers.
2. Spaces will be offered in the order waitlist requests are received.Booking secures a place at an ISTA Ignite event by estimating the number of participants and paying a deposit. Registration finalises participant details, ensuring accurate planning for theatre tickets, catering, and transportation.

🛬 Arrival & Departure:

• Arrival: Participants should plan to arrive into Bangkok by evening of Wednesday 29 October 2025. Schools arriving the day before the event will be collected by the host and taken to the hotel.‍

• Departure: Participants should not plan to leave the venue before 3:00pm on Saturday 1 November 2025. Schools will be taken back to the airport by the host school directly at the end of the event.‍

• ‍Please book travel accordingly and allow for ample time to travel to and from the airport/train station. The host recommends booking at any of the hotels listed below.  All are within walking distance of the school campus.

🛏️ Accommodation

• ‍‍Participating schools are responsible for booking their own accommodation.  Rooms should be booked from Wednesday 29 October - Sunday 1 November 2025. Ensure that breakfast is included as part of the booking.

Below are some nearby hotels recommended by the host:

• Sofitel Sukhumvit (Location: Sukhumvit 13-15 | Distance:   1 KM walk = 12 mins car = 4 mins)

• Hyatt Regency Bangkok Sukhumvit (Location: Sukhumvit 11-13 | Distance: 850 M walk = 10 mins car  = 3 mins)

• Westin Grande Sukhumvit (Location: Sukhumvit 19 | Distance: 1.1 KM walk = 14 mins car = 4 mins)

• Movenpick Hotel Sukhumvit 15 (Location: Sukhumvit 15 | Distance: 500 M walk = 7 mins car = 2 mins)

• Fraser Suites (Location: Sukhumvit 11 | Distance: 700 M walk = 9 mins car = 4 mins)

• Grande Centre Point Terminal 21 (Location: Terminal 21, Asoke | Distance: 1.1 KM walk = 15 mins car = 5 mins)

• Solitaire Bangkok (Location: Sukhumvit 11 | Distance: 500 M walk = 7 mins car = 2 mins)

• ‍Hyatt Place Bangkok Sukhumvit (Location: Sukhumvit 24 | Distance: 2.8 KM walk = 40 mins car = 13 mins)

• Sheraton Grande Sukhumvit (Location: Opposite Sukhumvit 19 | Distance: 1.5 KM walk = 16 mins car = 7 mins)

• Mercure Bangkok Sukhumvit 11 (Location: Sukhumvit 11 Distance: 750 M Walk = 10 mins Car = 3 mins)

‍🛂 Visa Requirements

• ‍‍It is the responsibility of participants/schools to ensure they have the necessary visas. If you require assistance or supporting documentation for your visa application, please contact your Event Manager well in advance. Visa applications can take time, so we strongly recommend starting the process as soon as possible.

‍📢 Important Communication Information

• ‍‍ISTA business days are Monday to Friday, and we aim to respond to all emails within three business days. ISTA staff do not monitor emails on weekends (Saturday & Sunday) or public holidays. If a staff member is working at an event, response times may be longer than usual.

‍

ISTA TAPS events follow a two-step automated payment process:

‍1️⃣ Step 1: Deposit Payment at Booking

• Upon booking, you will be required to pay a 25% deposit immediately.
• This deposit is non-refundable and non-transferable and confirms your reservation.
• Bookings will only be secured once the deposit payment is successfully processed.

‍2️⃣ Step 2: Remaining Balance Upon Registration Closure

• Once registration closes, organisations will be automatically invoiced for the remaining 75% of registration fees, plus any applicable surcharges, based on the final number of students registered.

🔄 Changes in Student Numbers

• Fewer students than booked: Deposits for students who do not attend will be forfeited. (e.g. If you book 15 students but only 10 attend, the deposit for the 5 who do not attend will not be refunded.)‍
• Additional students: A 25% deposit per added student will be invoiced at the time of the increase.

Schedule:

Begins: 9:30 am Thursday 30 October 2025

Ends: 2:15 pm Saturday 1 November 2025

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🎭 Educator Workshops: All educator chaperones will take part in a specialist workshop focusing on a specific aspect of theatre. Specialist Workshop leader and session information for this TAPS Ignite event will be confirmed by May 2025

🎟️ All participants, including students and their chaperone teachers, will attend one professional theatre performance as part of the event. This may take place either at the event venue or a nearby theatre. Information about the production selected for this TAPS Ignite event will be confirmed by May 2025.

📄 E-programmes containing detailed schedules, workshop information, artist bios and other event-specific information will be sent to participating organisations two weeks prior to the event. 

🍏 Lunches for all three days and 1 evening meal are provided by the host as part of this event. Please note this does not include an evening meal the night before the event starts.

👕 Appropriate attire: 

• ‍‍All participants must bring clothing that is suitable for physically active workshops during the day (athletic wear, PE kit, performance blacks, etc.) 
• Outfits suitable for attending theatre performances in the evening. 

Please note:

• Participants not dressed appropriately for physically active workshops may be asked to sit out.
• Participants may be asked to remove footwear, jewellery etc. for some workshops.
• Chewing gum is not permitted in any of the workshop spaces.

✏️ Materials: 

• Any materials requested by the Workshop Leaders (printed text, notes on pre-reading/viewing activities etc.) details will be in the e-Programme
• Pens, pencils, highlighters etc. for notetaking in TAPS journals
• Refillable water bottle